StaffKharch is designed to help owners and staff keep a clear record of money given, expenses recorded, bills uploaded, settlements, and remaining balances. We aim to collect only the information needed to provide, secure, and improve those functions.
1. Scope
This policy applies to the StaffKharch mobile application, website, and related services that link to this Privacy Policy. In this policy, “StaffKharch”, “we”, “us”, and “our” refer to the operator of the StaffKharch service.
If you use StaffKharch as a staff member within an owner or business workspace, certain information you add may be visible to the owner or other authorized users of that workspace as described below.
2. Information we collect
Your mobile number is used to identify your account and send or verify a one-time password (OTP). Authentication providers may also process temporary verification and delivery information needed to complete login.
Information you provide for your account or workspace, such as your name, owner/staff role, business or home name, and staff invitations or associations.
Amounts given, expenses recorded, settlements, remaining balances, dates, notes, categories, and other information entered to maintain the account history.
Images, photos, or files you choose to upload as supporting proof for an expense or transaction, together with information associated with that upload.
Limited device, IP address, app/browser, diagnostic, login, and security information may be processed when needed to operate the service, prevent abuse, troubleshoot problems, and protect accounts.
If you contact us for support, we may receive the information you include in your message and the details needed to resolve your request.
3. How we use information
We use information to provide the StaffKharch service, including to:
- create and authenticate accounts using OTP-based login;
- connect owners and staff within the appropriate workspace;
- record money given, expenses, settlements, and remaining balances;
- store and display uploaded bills or receipts linked to transactions;
- maintain transaction history and search or filtering features;
- protect accounts, detect misuse, and maintain service reliability;
- respond to support, privacy, and account requests; and
- meet legal obligations where applicable.
4. Bill and receipt uploads
When you choose to upload a bill, receipt, invoice, or similar document, the file may contain information beyond the amount of the expense, such as merchant names, dates, addresses, phone numbers, tax information, or other details shown on the document.
Uploaded bills and receipts may be visible to authorized users in the same StaffKharch workspace where that transaction is recorded. For example, an owner may be able to review a receipt uploaded by a staff member for a work expense.
6. Data retention
We retain account information, transaction records, and uploaded bills for as long as reasonably necessary to provide the service, maintain account history, resolve disputes, protect the service, and meet applicable legal requirements.
If you request account deletion, we will take reasonable steps to delete or de-identify information associated with your account, subject to information we may need to retain for legal, security, fraud-prevention, backup, or legitimate record-keeping purposes.
7. Security
We use reasonable technical and organizational safeguards intended to protect account information and uploaded content from unauthorized access, loss, misuse, or alteration. No internet or storage system can be guaranteed to be completely secure, so users should also protect access to their phone number, OTP messages, and devices.
8. Your choices and rights
Depending on applicable law, you may have rights to request access to, correction of, or deletion of personal information associated with your StaffKharch account. You may also contact us with questions about how your information is handled.
To request account or data deletion, use any deletion option available inside the app or contact us using the details in the Contact section below.
9. Device permissions
If you choose to capture or upload a bill or receipt, StaffKharch may request access to your camera, photos, or files, depending on your device and the upload method you choose. These permissions are used to let you select or capture the document you want to attach.
You can manage app permissions through your device settings. Disabling a permission may prevent the related upload feature from working.
10. Children
StaffKharch is intended for people using the service for home, work, or business expense management. It is not designed as a service directed to children. If you believe a child has provided personal information through StaffKharch without appropriate authorization, please contact us.
11. Changes to this Privacy Policy
We may update this Privacy Policy when our features, data practices, or legal requirements change. When we make material changes, we will update the “Last updated” date and may provide additional notice where appropriate.
12. Contact us
If you have questions, privacy requests, or account deletion requests, contact the operator of StaffKharch at:
Email: support@staffkharch.com