Terms of Use

1. Acceptance of these Terms

By creating an account, signing in, joining a workspace, or otherwise using StaffKharch, you agree to be bound by these Terms of Use and our Privacy Policy.

If you do not agree to these terms, do not use StaffKharch.

2. Eligibility and authority

You may use StaffKharch only if you are legally able to enter into these terms and your use is permitted by applicable law.

If you use StaffKharch on behalf of a business, employer, household, or other organization, you represent that you have authority to use the service on its behalf and to create or participate in the relevant workspace.

3. Accounts and OTP login

StaffKharch may use your mobile number and a one-time password (OTP) to create or authenticate your account. You are responsible for keeping control of your mobile number, device, and OTP messages.

• Do not share your OTP with another person.
• Provide accurate account and workspace information.
• Notify us if you believe your account or mobile number has been used without authorization.
• You are responsible for activity performed through your account unless prohibited by applicable law.

4. Using StaffKharch

StaffKharch is provided to help users record and review staff-related money flows, including amounts given, expenses, settlements, balances, transaction history, and supporting bills or receipts.

Owners or authorized workspace administrators may invite or connect staff members. Information entered into a shared workspace may be visible to other authorized users of that workspace according to the features and permissions available in the service.

5. Expense records and accuracy

You are responsible for the accuracy and completeness of information you enter into StaffKharch, including amounts, dates, notes, categories, settlements, balances, and other transaction details.

StaffKharch helps organize records but does not independently verify whether an expense, payment, balance, or settlement is correct, authorized, reimbursable, tax-deductible, or legally valid.

6. Bills, receipts and uploads

You may be able to upload bills, receipts, invoices, photos, or other files as supporting material for an expense or transaction.

By uploading content, you confirm that you have the right to upload and use it and that doing so does not violate another person's rights, confidentiality obligations, or applicable law.

You retain ownership of content you upload. You grant StaffKharch a limited, non-exclusive license to host, store, copy, process, display, and transmit that content only as reasonably necessary to provide, secure, support, and operate the service.

7. Acceptable use

You agree not to misuse StaffKharch. In particular, you must not:

• use the service for unlawful, fraudulent, deceptive, or abusive activity;
• enter false records with the intention of misleading another user;
• upload malware, harmful code, illegal content, or content you do not have the right to use;
• attempt to gain unauthorized access to another account, workspace, system, or data;
• interfere with, overload, reverse engineer, probe, or disrupt the service except where such restrictions are prohibited by law;
• use automated means to scrape or extract data from the service without permission; or
• use StaffKharch in a way that violates another person's privacy, confidentiality, or legal rights.

8. Privacy

Our handling of personal information is described in the StaffKharch Privacy Policy. Please review it to understand how information related to OTP login, account details, transaction records, and uploaded bills or receipts may be collected, used, stored, and shared.

9. Intellectual property

StaffKharch, including its software, website, design, branding, logos, interfaces, and related materials, is owned by or licensed to the operator of StaffKharch and is protected by applicable intellectual property laws.

Subject to these terms, we grant you a limited, revocable, non-exclusive, non-transferable right to use StaffKharch for its intended purpose. These terms do not transfer ownership of StaffKharch or its intellectual property to you.

10. Third-party services

StaffKharch may rely on third-party services for functions such as OTP or SMS delivery, cloud hosting, file storage, databases, analytics, security, or customer support. Your use of certain third-party features may also be subject to the provider's own terms and policies.

We are not responsible for third-party services that are outside our control, except to the extent required by applicable law.

11. Service availability and changes

We may update, improve, modify, suspend, or discontinue features of StaffKharch from time to time. We do not guarantee that every feature will always be available, uninterrupted, error-free, or compatible with every device.

We may also impose reasonable technical or usage limits to protect the service, maintain reliability, or comply with legal requirements.

12. Suspension and termination

You may stop using StaffKharch at any time. If account deletion is available in the app, you may use that option, or contact us using the details below.

We may suspend or terminate access where reasonably necessary because of a serious or repeated violation of these terms, suspected fraud or abuse, security risks, legal requirements, or conduct that may harm StaffKharch or other users.

13. Disclaimers

To the maximum extent permitted by applicable law, StaffKharch is provided on an “as is” and “as available” basis. We do not make warranties that the service will be uninterrupted, error-free, completely secure, or suitable for every accounting, payroll, reimbursement, tax, or legal purpose.

Balances, summaries, histories, and calculations displayed by StaffKharch depend on information entered by users. You should review important records independently before relying on them for payments, settlements, taxes, audits, payroll, or legal decisions.

14. Limitation of liability

To the maximum extent permitted by applicable law, the operator of StaffKharch will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, revenue, business, goodwill, or data arising from or related to your use of the service.

Nothing in these terms excludes or limits liability that cannot lawfully be excluded or limited.

15. Indemnity

To the extent permitted by applicable law, if you use StaffKharch on behalf of a business or organization, you agree to indemnify and hold harmless the operator of StaffKharch from third-party claims arising from your unlawful use of the service, your uploaded content, or your material violation of these terms.

16. Governing law and disputes

These terms will be governed by the laws applicable to the operator of StaffKharch, without regard to conflict-of-law principles, except where consumer or other mandatory laws require otherwise.

Governing law / state: Punjab, India

17. Changes to these Terms

We may update these Terms of Use when our service, business practices, or legal requirements change. When we make material changes, we will update the “Last updated” date and may provide additional notice where appropriate.

Your continued use of StaffKharch after updated terms take effect means you agree to the revised terms, where permitted by law.

18. Contact us

If you have questions about these Terms of Use, contact the operator of StaffKharch at:

Email: support@staffkharch.com